The Shared Inventory Conundrom – Retail Sales & Inventory Reporting

Mark A. Carlson


By Jim Lewis, CEO Improved Retail Answers LLC

For numerous decades we have worked with clientele and brand names that offer the identical SKUs to multiple retail shops. They share a popular inventory which can make anticipating potential demands a problem. Some shops give a forecast, but most be expecting suppliers to preserve sufficient stock to maintain them in business enterprise. And now with numerous models likely immediate to buyer through their personal websites, controlling shared inventory is even far more of a problem.

Standardizing Facts

The critical to finding a tackle on shared inventory is to build a bottoms-up forecast by SKU by retail account. Not just what is expected to provide, but how significantly every single retailer will will need to buy to retain their product inventory. To do that you’ll will need POS facts for each individual account, a seasonality profile, and any regarded planned promotions. All those very last 2 aspects can be diverse depending on the retailer’s philosophy. If profits are not readily available, you can use earlier shipments. Using a demand arranging procedure or your inner procedure, derive regular monthly inventory needs by retail account.


Most suppliers deliver an inventory report that only delivers whole units offered and does not break it down by retail account. I have but to see an off the shelf stock system that handles the allocation or reservations by retailer agony position. Nevertheless, it requirements to be performed. A ledger with out there to market and function in course of action by retail account demands to be retained. Basically, a reservation ledger. Reservations by SKU by retailer can be attained in Excel, making use of a tab with all the details and a pivot desk to supply the aspects and total. If I missing you there, get in touch with us and we can aid you.

Wholesale Inventory

Summarizing believed sales or stock needs by Retailer, by SKU by Thirty day period


A further critical element to taking care of shared stock is communication. If your business has a number of salespersons, they may possibly each and every be striving to provide the very same stock. They want to know what the tale is with every single product. You can do that with a great position technique. The status can be reflective of the attitude toward the stock. For case in point, “S” could necessarily mean rigorous- reserved by account. “F” could suggest adaptable, examine reservation initially, or “O” for open, denoting there are no reservations, and all can be sold. The standing can be preserved in the stock ledger pointed out earlier mentioned.

Finishing the Ledger

The ledger can be done by incorporating in the latest ATS (readily available to promote) and manufacturing facility orders aligned by month. Then you can do the math to job stock positions at the close of every single month. Every group is distinctive, but the notion is to break anything down at the most affordable stage. Exception reports can be derived from the ledger- stock that has not been taken when predicted or projected below or around circumstances.


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